Los Willows Policies

General

Los Willows can accommodate a maximum of 250 guests. Since only one event is held at a time, you may start your wedding at any time up until 5:00 p.m. All events must close at 10:00 p.m. Music and bar services will shut down thirty minutes prior to end of events.

All pricing is subject to change. Once an event is scheduled, Los Willows will honor the package price at time of booking. Should you need to reschedule, you will be subject to any pricing or policies at the time of rescheduling.
 

Los Willows will reserve a date and time for a one-hour rehearsal. If a date change is required, Los Willows will schedule the change no sooner than thirty days prior to the event so as not to interfere with other events. If your rehearsal begins late and you go beyond the one hour scheduled wedding rehearsal time frame, Los Willows reserves the right to charge the wedding party an additional overtime fee of up to $100 per hour.
 

Los Willows is not responsible for any damage or loss to any merchandise, articles, or valuables located on the premises prior or subsequent to any function.

Fees & Payment Schedule

A $1,500 reservation fee is required to reserve a date. This fee is non-refundable in the event of cancellation. The reservation fee will be applied toward your final balance, which is due 15 days prior to the event. 25% of the package price, based on guest minimums, is due six months prior to event. A second 25% payment is due nine months prior to event. All mandatory payments received toward an event are non-refundable upon cancellation. All payments may be made by cash, check, Visa, MasterCard, Discover, and American Express.
 

A credit card will be held on file and billed to Client for any damages to Los Willows property incurred during hosted event.   

Guarantee

The number of guests attending must be confirmed fourteen days prior to the event. This number will be a guarantee for billing purposes that may not be reduced after that date. Los Willows will charge its published 'per person' rate for any additional guests in excess of your final count. In the event that the number of guests attending is below the minimum guarantee, you will still be charged the guarantee amount.

Cancellations

Reservation fee may be transferred one time to another newly scheduled date, so long as that date falls within one year of your original date, and notice is given at least nine months prior to your scheduled event. Transferred reservation fees can be used as reservation fees only and cannot be used as payment toward another event. Once 25% payment and subsequent payments are made toward the event, there is no refund upon cancellation.  Los Willows highly recommends event cancellation insurance should the unforseen arise.  For affordable policies ensuring you peace of mind, please visit their webpage at www.wedsafe.com

Taxes & Service Charges

All food and beverages are subject to applicable sales tax and a 20% service charge. The 20% service charge is subject to state sales tax (California State Board of Equalization regulations no. 1603).
 

Alcohol

All alcoholic beverages, food sales, and services are regulated by the State of California. As licensee, Los Willows is responsible for the administration of these regulations. Therefore, no food, liquor, beer, wine, or beverages may be brought onto the premises from outside sources. Alcoholic beverage service will be denied to those people who appear to be intoxicated or underage. Los Willows reserves the right to close the bar at any time necessary. All alcoholic beverage service must stop thirty minutes prior to end of the event.

Tables & Area Decorations

Decorating for the wedding ceremony and reception will be arranged with your wedding coordinator. Los Willows is not responsible for assigned seating cards or the placing of such cards. No confetti, sparklers, rice, birdseed, or glitter may be used on the premises for any purpose.
 

Menu Selections

All Weddings & Receptions must have food service as defined by buffet, sit-down, or stations menu. It is advised that you make all menu selections during your  food tasting or at your event planning appointment. A reduced rate of half-price applies to up to 10 children under the age of ten. Infants not requiring a seat will be included at no additional charge.

Vendors

Selections of vendors (clergy, photographers, etc.) should be made as soon as possible after booking to ensure their availability. Should you allow your vendors to eat dinner, there will be a $25 charge per vendor.
 

Inclement Weather

Los Willows cannot be held responsible for inclement weather in any way. In the event of such conditions, the ceremony will be held inside the large reception pavilion.